黑洞社区

Initiating Authority:

Office of the General Counsel

Summary of Policy or Policy Change:

This policy revision is substantively the same as our current policy, except for the changes made to ensure (1) compliance with the changes to state law and (2) KBOR policy. A highlight of the non-substantive changes include:

• Added initiating authority to the policy (which we will be recommending at the next revision be the University Police Department)
• Combined the "Purpose" and "Preamble" sections
• Ensured all defined terms were capitalized
• Added Section III.E. to incorporate Board policy into our policy section.
• Reorganized definitions to ensure that they were alphabetical order by defined term
• Relocated the definition of "Board" from the body of the policy to the section of definitions
• Added a defined term for "University Premises" to bring clarity to policy (consistent with enforcement practices) and replace multiple terms used in the policy including, "campus" and "property"
• Added paragraph headings to assist readers in locating relevant policy provisions.
• Relocated and provided heading for policy provisions that are shown with double underline / double strikethrough.
• Added "Applicable Laws and Additional Resources" references - this is consistent with revised 黑洞社区 policy format.

Reason Or Need For Policy:

To ensure compliance with changes in state law and KBOR policy and to update policy format and organization to align with University policy form.

Applicable Laws or Authority (if any):

See reference in policy.

Other relevant 黑洞社区 policies:

N/A

The following University Stakeholders were included:

Office of the General Counsel - Stacia Boden

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

Policy revisions proposed by shared governance groups to include new language regarding:

• Principles of shared governance,
• Process to include constituent groups, and
• Support for constituent group leaders.

Reason Or Need For Policy:

The revision formalizes the current commitment to shared governance on the campus, including details of the principles that guide implementation and the commitment of resources to support the leadership of the constituent senates.

Applicable Laws or Authority (if any):

N/A

Other relevant 黑洞社区 policies:

N/A

The following University Stakeholders were included:

• Matt Houston (USS)
• Jeffrey Jarman (Faculty Senate)
• Rija Khan (SGA)
• Julie Scott (UP)
• Dr. Linnea Glenmaye, AVP and Associate Professor, Office of Academic Affairs
• Stacia Boden, General Counsel

Requested By

• Academic Affairs

Summary Of Policy Or Policy Change:

Specific changes made were :

• Combining all campus health and safety temporary policies into one single, more flexible policy

Reason or Need for Policy Change:

COVID-19 and the rapid spread of the Delta variant requires the university to be prepared to implement, modify, and/or rescind campus health and safety temporary policies very quickly. This general policy is being implemented to allow for that flexibility and to prevent the need to change individual policies each time health and safety guidance is amended.

Applicable Laws Or Regulatory Or Policy Authority:

Reviewed By The Following University Stakeholders:

• Office of General Counsel
• COVID Operations Team

Initiating Authority:

Office of Human Resources and Payroll.

Summary of Policy or Policy Change:

This policy is being adopted to set forth the general purpose and application of the newly created Chapter 5 on Time, Pay and Leave.

Reason Or Need For Policy:

This chapter did not previously exist.

Applicable Laws or Authority (if any):

N/A

Other relevant 黑洞社区 policies:

N/A

The following University Stakeholders were included:

• Office of Human Resources - Judy Espinoza
• Payroll 鈥� Janet Graham
• Office of the General Counsel 鈥� Stacia Boden, Jessica Skladzien

Initiating Authority:

Office of Tech Transfer and Commercialization

Summary of Policy or Policy Change:

Non-substantive changes are being made to this policy to reflect organizational changes. References to Ventures was changed to the Office of Tech Transfer and Commercialization.

Reason Or Need For Policy:

Ventures no longer exists.

The following University Stakeholders were included:

• Office of Tech Transfer and Commercialization 鈥� Rob Gerlach
• Office of the General Counsel 鈥� Stacia Boden

Initiating Authority:

Financial Operations and Business Technology

Summary of Policy or Policy Change:

Specific changes made were:

• Added the University account code funds should be deposited
• Updated format to reflect current 黑洞社区 policy format

Reason Or Need For Policy:

This policy was revised to specify that funds should be reimbursed and deposited to University account code R80073 鈥� Gifts-黑洞社区 Foundation.

Applicable Laws or Authority (if any):

N/A

Other relevant 黑洞社区 policies:

N/A

The following University Stakeholders were included:

• Office of the General Counsel 鈥� Stacia Boden
• Financial Operations - Troy Bruun, AVP

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

Previously existing policies are being combined, revised, and moved to fit within the newly created Chapter 5 on Time, Pay and Leave.

Reason Or Need For Policy:

Changes to previously existing policies were necessitated based upon the adoption of new Compensation Philosophy and Administration Guidelines for Non-Teaching Positions, which modified previous policy.

Applicable Laws or Authority (if any):

Fair Labor Standards Act

The following University Stakeholders were included:

• HR Leadership Team 鈥� Judy Espinoza
• HR Business Partners
  • Rebecca Reiling
  • Lana Anthis
• General Counsel鈥檚 Office 鈥�
  • Stacia Boden
  • Kelly Herzik
  • Fran Angell

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

This policy was updated to reflect the change in procedure that vacant positions (Promotion, Demotion and Transfer) no longer need to be applied for in the University Applicant Tracking System (ATS). Positions will continue to be posted in the ATS. The policy was reviewed and non-substantive changes made to ensure policy intent was accurately captured and was clear. Policy language of eligibility and applicability moved up to the policy section to make clear these provisions were not procedural in nature.

Reason Or Need For Policy:

This policy was revised to ensure the procedures are consistent with current HR procedures and to improve the overall policy language to avoid ambiguity.

Applicable Laws or Authority (if any):

N/A

The following University Stakeholders were included:

• HR Leadership Team 鈥� Judy Espinoza
• HR Business Partners
  • Rebecca Reiling
  • Lana Anthis
• General Counsel鈥檚 Office 鈥�
  • Stacia Boden
  • Kelly Herzik
  • Fran Angell

Initiating authoritity

• Student Government Association

Summary Of Policy Or Policy Change:

This policy is being revised to reflect current practices.

Reason or Need for Policy Change:

The last time the Court of Academics Appeals procedure was reviewed was over ten years ago. Since then, many changes have occurred and to provide students with the most up to date and accurate information, the procedures must be clarified.

Applicable Laws Or Regulatory Or Policy Authority:

None

Other Relevant 黑洞社区 Policies:

None

Reviewed By The Following University Stakeholders:

• Student Government Association, including:

  • Chair David Liu
  • Student Advocate Caitlyn Hammack
  • Olivia Babin, Speaker of the Senate
  • Rija Khan, Student Body President

Initiating Authority:

Information Technology Services serves as the initiating authority.

Summary of Policy or Policy Change:

This policy describes the University鈥檚 requirements for purchases of Computer Hardware.

Reason Or Need For Policy:

This policy is being proposed to establish a University-wide standard for purchasing Computer Hardware in order to ensure that all purchased hardware is compatible the University鈥檚 technology environment and compliant with the University鈥檚 technology standards, applicable policies, regulations, contracts, and vendor licenses.

Applicable Laws, Authority or 黑洞社区 Policy (if any):

1. 黑洞社区 Policy 1.04 (Execution of Contracts) and Procedure for Execution of Contracts and Commitment of University Resources
2. 黑洞社区 Policy 14.01 (General Purchasing Policies)
3. 黑洞社区 Policy 14.04 (Externally Sponsored Research Programs)
4. 黑洞社区 Policy 19.05 (University Information Technology Resources and Email)
5. 黑洞社区 Policy 19.10 (Retirement of Computer and Information Technology Resources)
7. 黑洞社区 Device Lifecyle Process

The following University Stakeholders were included:

• Werner Golling, VP of Finance and Administration
• Ken Harmon, CIO
• Mark Rodee, CISO
• Shadi Tafaroji, Director of Client Services
• Shawn Ehrstein, Director, Emerging Technologies and CAD/CAM (NIAR)
• Misha Jacob-Warren, Deputy General Counsel