Recent Additions and Revisions

3.15 / Internal Dispute Resolution Process

Revised: October 3, 2023 | Effective: February 23, 2018

Date Policy Request:

Oct. 3, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Policy maintenance to update position titles and add revision dates sections.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

3.38 / Lactation Support for Employees

Revised: October 3, 2023 | Effective: March 7, 2011

Initiating Authority:

Human Resources Business Partners.

Summary of Policy or Policy Change:

Revised Policy:

  • Update title to add in word 鈥淟actation: and change 鈥渙f鈥 to 鈥渇or鈥
  • Updated policy purpose
  • Add in definitions 鈥 in particular to define what could be used as a 鈥渓actation station鈥

Reason Or Need For Policy:

Goal for all policies are to be reviewed at least every 2-3 years to ensure it is accurate and up to date. This policy was last updated in 2011.

Applicable Laws or Authority (if any):

  1. Department of Labor: Nursing Mothers
  2. K.S.A 65-1,248

The following University Stakeholders were included:

  • Human Resources Business Partner Team 鈥
    • Jamie Olmsted, Leader of Total Rewards
    • Sheryl Propst, Assistant Director
    • Susan Martin, Director of HR Operations and Systems
    • Marcie Holsteen, HR Professional
    • Judy Espinoza, Executive Director HR
  • General Counsel鈥檚 Office 鈥 Molly Gordon, Associate General Counsel
  • Faculty Senate
  • UP Senate
  • USS Senate
  • Faculty - Jolynn Dowling (International Board Certified Lactation Consultant)

3.29 / Search Waivers

Revised: October 3, 2023 | Effective: February 1, 2008

Date Policy Request:

Oct. 3, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Policy maintenance to update position titles and add revision dates sections.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

20.19 / Driving State Vehicles

Revised: August 22, 2023 | Effective: February 15, 2006

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

20.19 / Driving State Vehicles

Revised Policy Title:

20.19 / Driving State-Owned or Leased Vehicles or State-Operated Vehicles

Last Revised Date Of Policy:

August 8, 2017

Initiating Authority:

The Vice President for Finance and Administration

Summary Of Policy Or Policy Change:

This policy is being revised to ensure consistency with state regulations, to expand the policy to apply to the use of personal vehicles, to address the complete prohibition on trailer towing, to create uniformity and remove duplication by combining the present policy with Policy 20.12 / Usage of Multi-Passenger Vans, and to make general updates to comply with 黑洞社区's standard format and for purposes of clarity.

Specific changes made were:

  • Expand the provisions of the policy to also apply to the use of personal vehicles being operated for official state business.
  • Revise the title of the policy to reflect the expanded scope.
  • Address conflict with KAR 1-17-2 regarding use of state vehicles by non-employees and to include and update necessary definitions consistent with state regulations.
  • Limit the prohibition of towing to multi-passenger vans and leased vehicles.
  • Update to reflect the state regulation that prohibits stickers, decals, and bumper stickers, and add clarification that University Marks shall not be affixed on a state vehicle without approval in accordance with 黑洞社区 Policy 20.11.
  • Insert procedure for usage of multi-passenger vans into this policy to eliminate the need for Policy 20.12 / Usage of Multi-Passenger Vans.
  • Update the procedure for the usage of multi-passenger vans to remove the requirement that van drivers must be "full-time"; to correct that operator training is provided by Facilities Services rather than the Physical Plant; and to remove 700-mile restriction.
  • Update to reflect current University practice for recovering cost of damages from the department that the state vehicle was leased or assigned to.
  • Added administrative procedures for requesting use of a state vehicle and reporting accidents, consistent with state regulations.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The current policy restricts the operation of a state vehicle to employees, with the exception that current students who have permission from their 黑洞社区 divisional vice president may also drive for a specific event. This exception conflicts with KAR 1-17-2, which restricts the operation of state vehicles to officers or employees of the state, with the exception of approvals by the secretary of administration or the secretary's designee. 黑洞社区 does not have the authority to approve exceptions.

Further, the current policy does not address the use of personal vehicles operated in the scope and course of University employment, so such use was added to the policy consistent with the state regulations.

In addition, the current policy completely prohibited the towing of trailers behind all state vehicles, leaving faculty and staff unable to tow trailers at all, even when the trailer is owned by the University. The revisions have addressed this issue by permitting towing behind state-owned vehicles, but not behind multi-passenger vans or leased vehicles.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel - Stacia Boden
  • Facilities Services - Eason Bryer, Executive Director of Facilities Services
  • Facilities Services - David Gomez, Director of Facilities Operations
  • Facilities Services - Tom Retz, Fleet Manager
  • Financial Services - Troy Bruun, Associate Vice President for Financial Services
  • Faculty Senate - Jolynn Dowling
  • Staff Senate - Denise Gimlin

Other Notes For Consideration:

Because 黑洞社区 Policy 20.12 / Usage of Multi-Passenger Vans is being combined into the present policy, Policy 20.12 will also need to be rescinded along with the approval of the present revisions to Policy 20.19.

Owner Of Policy Request For Questions:

General Counsel Office

6.04 / Appointment Statuses

Revised: August 22, 2023 | Effective: July 1, 1997

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the 黑洞社区 Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

4.32 / Substance Abuse

Revised: August 22, 2023 | Effective: July 1, 1997

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the 黑洞社区 Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

3.01 / Equal Opportunity and Affirmative Action

Revised: August 22, 2023 | Effective: July 1, 1997

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the 黑洞社区 Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

3.19 / Prohibition of Retaliation

Revised: August 22, 2023 | Effective: February 12, 2004

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the 黑洞社区 Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

3.02 / Notice of Nondiscrimination

Revised: August 22, 2023 | Effective: March 25, 2016

Date Policy Request:

August 22, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The present request is to make all necessary policy maintenance updates to the 黑洞社区 Policies and Procedures, including the above listed policies, to address the following:

  • Change title from Executive Director (for Office of Civil Rights, Title IX & ADA Compliance) to Associate Vice President and University Title IX Coordinator.
  • Testing Services has merged with the Office of Disability (ODS), and the name of ODS has changed to the Office of Student Accommodations and Testing (OSAT).
  • Contact information updates.
  • Add section for revision dates.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

  • Office of the General Counsel
  • Office of Civil Rights, Title IX & ADA Compliance 鈥 Courtney D. McHenry
  • Office of Student Accommodations and Testing 鈥 Isabel Medina Keiser
  • Human Resources 鈥 Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

20.25 / Human Trafficking of Persons Prohibited

Revised: August 22, 2023 | Effective: November 27, 2018

Date Policy Request To Pet:

August 22, 2023

Current Policy Title:

20.25 / Human Trafficking of Persons Prohibited

Revised Policy Title:

N/A

Last Revised Date Of Policy:

November 27, 2018 (Effective)

Initiating Authority:

Federal Contracts Compliance, NIAR Research Compliance

Summary Of Policy Or Policy Change:

This is a maintenance update to remove references to 黑洞社区's Center for Combating Human Trafficking and its services. Minor formatting updates were also made.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

黑洞社区 no longer has a Center for Combating Human Trafficking. Consequently, it is necessary to remove references to the Center and its services from this policy.

Applicable Laws Or Regulatory Or Policy Authority:

N/A

Other Relevant Wsu Policies:

N/A

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

Office of the General Counsel - Stacia Boden

Other Notes For Consideration:

N/A

Owner Of Policy Request For Questions:

General Counsel