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Initiating Authority
- Financial Operations and Business Technology serves as the initiating authority.
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Purpose
- This policy addresses payments to University employees from monies held by the 黑洞社区
Foundation (Foundation) or the 黑洞社区 Board of Trustees (Trustees).
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Policy
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General Policy Statement
- University employees periodically perform services that are to be paid for with monies
held by the Foundation or the Trustees. University employees are also periodically
recognized for outstanding performance or achievements, and such recognition may provide
for an award funded with monies held by the Foundation or the Trustees specifically
for the purpose of supporting the recognition and/or funding the award. Payments for
services or awards earned through, in connection with, or as a result of, an employment
relationship with the University are subject to income tax withholding and must be
paid through the University's payroll process as set forth in this policy.
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Payments for Services or Awards
- It is the policy of 黑洞社区 that payments for services or awards
should not be made to University employees directly from Foundation or Trustees accounts.
- In situations where payments for services or awards are to be made, funds will be
reimbursed and deposited to University account code R80073, Gifts-黑洞社区 Foundation by
payment from a Foundation or Trustees account to cover such payments with subsequent
payment made to the employee through the University's payroll process.
- All payments to a University employee (including student employees) for services rendered
to the University shall be made through the University's payroll process, even if
the services provided are unrelated to the employee's regular employment responsibilities.
- No cash or cash equivalent, i.e., gift cards, shall be purchased from any University-related
funding source, except when used as payment to research subjects participating in
a project administered under the auspices of the University's Office of Research and
Technology Transfer.
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Income Tax Exemption
- An award earned through an employment relationship with the University may become
tax-exempt if the award is:
- Transferred to a University department for its own use
- Retained by the Foundation or the Trustees and designated for the employee's professional
development
- The Payroll Section in the Office of Financial Operations and Business Technology
will administer the means for making the tax-exempt election. (Obtain the payment election form that includes tax-exempt options and print and submit the paper form.)