黑洞社区

Date Policy Request:

December 5, 2023

This an existing policy.

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

Policy maintenance updates are necessary due to changed position titles in the Division of Student Affairs, which are referenced in our policies and procedures, including the above listed policies. In addition, Revision Dates sections have been added as needed.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Executive Vice President and Provost 鈥� Shirley Lefever
• Vice President for Student Affairs 鈥� Teri Hall
• Student Affairs - Alicia Newell
• University Event and Meeting Services 鈥� Kim Moore and James Brewster

Owner Of Policy Request For Questions:

Office of the General Counsel

Date Policy Request:

December 5, 2023

This an existing policy.

Initiating Authority:

The Office of General Counsel

Summary Of Policy Or Policy Change:

Policy maintenance updates are necessary due to changed position titles in the Division of Student Affairs, which are referenced in our policies and procedures, including the above listed policies. In addition, Revision Dates sections have been added as needed.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

This policy was prepared to provide uniform requirements for the use of inflatables on campus. The activity is commonly known to have a high risk of injury, but the University did not previously have a policy on this topic.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Vice President for Student Affairs 鈥� Teri Hall
• Student Affairs - Alicia Newell

Owner Of Policy Request For Questions:

Office of the General Counsel

Date Policy Request To PET:

December 5, 2023

This is a change to an existing policy.

Current Policy Title:

8.03 / Federal Work-Study

Revised Policy Title:

N/A

Last Revised Date Of Policy:

February 7, 2019

Initiating Authority:

Office of Financial Aid and Scholarships

Summary Of Policy Or Policy Change:

This policy is being revised to make a limited substantive update to II.B.1 (revised to III.B.1) to increase the number of hours that undergraduate and graduate students in the Federal Work Study Program are permitted to work during the academic year, from 20 hours to 30 hours per week. Because the Office of Financial Aid would like to implement this change very quickly, beginning with FY24 Pay Period #2 (beginning on 12/24/2023, ending on 01/06/2024, and pay date 01/19/2024), the revisions have been limited to the discrete revision requested, with limited updates to the policy format in conformance with the standard 黑洞社区 policy format, including adding the Initiating Authority and a revision dates section. In addition, a maintenance update was made to change Career Development Services to Shocker Career Accelerator in revised Section III.C.1.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

The Office of Financial Aid, Payroll, and Accounts Receivable have recently agreed that students in the Federal Work Study Program should be allowed to work up to 30 hours per week during the academic year, with the goal of benefitting the University departments overall and encouraging more departments to utilize the Federal Work Study Program. The current policy limits students in the Federal Work Study Program to working 20 hours per week. Consequently, to implement the increased hours, the policy will need to be revised.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Office of Financial Aid - William Fulls
• Accounts Receivable - Robyn Bongartz
• Payroll - Mindy Dixon
• Human Resources - Vicki Whisenhant
• Student Affairs - Gabriel Fonseca
• Faculty Senate - Jolynn Dowling
• Staff Senate - Jason Bosch

Other Notes For Consideration:

Owner Of Policy Request For Questions:

Financial Aid - William Fulls

Date Policy Request To Pet:

December 5, 2023

This is a new policy.

Current Policy Title:

19.19 / Prohibited Use of TikTok and Other ByteDance Covered Applications and Services

Revised Policy Title:

N/A

Last Revised Date Of Policy:

N/A

Initiating Authority:

Office of General Counsel and Information Security

Summary Of Policy Or Policy Change:

This new policy sets forth the University's prohibitions on the use of TikTok and similar applications provided by ByteDance Limited on the University's network, University provided devices, and on any electronic device that is used in the performance of a federal government grant or contract.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

In June 2023, the federal government issued a new rule, Federal Acquisition Regulation, 48 C.F.R. 52.204-27, which prohibits the presence or use of any application or service developed or provided by ByteDance Limited, including the social networking service TikTok, on any information technology equipment used in the performance of a federal contract. The purpose of this policy is to formalize and further clarify the prohibitions that the University has already put in place to ensure compliance with the new federal rule.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden and Misha Jacob-Warren
• Information Security - Mark Rodee
• IDP Information Security - Chris Snyder
• IDP Information Security - Jeff Westeman
• Staff Senate - Jason Bosch (shared)
• Faculty Senate - Jolynn Dowling (shared)

Other Notes For Consideration:

Owner Of Policy Request For Questions:

Office of General Counsel

Date Policy Request To Pet:

December 5, 2023

This an existing policy.

Current Policy Title:

19.18 Third Party Data Transfers

Revised Policy Title:

N/A

Last Revised Date Of Policy:

October 11, 2022

Initiating Authority:

Information Security / Chief Data Officer

Summary Of Policy Or Policy Change:

This policy sets forth the requirements for the transfer of university restricted information. This policy was initially approved by PET on October 11, 2022. Additional edits are being made to clarify the types of data requests that do not have to receive formal approval from the Data Management Committee and IDP IT and do not require an accompanying agreement (such as protected student or medical information disclosed pursuant to a signed authorization and release).

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

State of Kansas Information Technology Security Standard (ITEC) 7230A requires all state of Kansas agencies, including 黑洞社区, to employ mechanisms to ensure the confidentiality, availability and integrity of Restricted-Use Information. Pursuant to ITEC 7230A, "Restricted-Use Information" includes personal financial information (PFI), personally identifiable information (PII), and protected health information (PHI). Creation of a specific policy for transfer of Restricted-Use Information was also noted as an area of improvement for 黑洞社区 during the university's most recent LPA.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant Wsu Policies:

• 黑洞社区 Policy 3.12 / Security and Confidentiality of Student Records and Files
• 黑洞社区 Policy 20.17 / Protected Health Information
• 黑洞社区 Policy 20.18 / Privacy of Financial Information

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Misha Jacob-Warren; Stacia Boden
• Information Security - Mark Rodee
• Academic Affairs - David Wright
• Faculty Senate - Jolynn Dowling (shared)
• Staff Senate - Jason Bosch (shared)

OTHER NOTES FOR CONSIDERATION: This is a compliance policy.

Owner Of Policy Request For Questions:

Information Security / Chief Data Officer

Date Policy Request To PET:

October 3, 2023

This is a change to an existing policy.

Current Policy Title:

8.21 / Accommodations for Pregnant and Parenting Students

Revised Policy Title:

8.21 / Pregnant and Parenting Students

Last Revised Date Of Policy:

May 21, 2018

Initiating Authority:

Office of Student Accommodations and Testing and Office of Civil Rights, Title IX & ADA Compliance

Summary Of Policy Or Policy Change:

This policy is being revised to clarify the services and accommodations available to students who are pregnant or have a pregnancy-related condition, and parenting students, and to ensure compliance with federal laws and regulations. Further the procedures for requesting services and accommodations for pregnancy, pregnancy-related conditions, and parenting students were updated, including clarification as to which offices requests should be submitted and to which office(s) appeals should be made. These updates are consistent with the current policy, but required clarification. The title of the policy was updated to accurately reflect the scope of the policy. General updates were also made to language and organization for purposes of overall clarity, and to conform with 黑洞社区's standard policy format.

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Revisions to this policy were necessary to clarify what services and/or accommodations are available to students who are pregnant or have a pregnancy-related condition, and parenting students, and from which offices those services should be requested.

Applicable Laws Or Regulatory Or Policy Authority:

Other Relevant 黑洞社区 Policies:

• 黑洞社区 Policy 3.38 / Lactation Support for Employees
• 黑洞社区 Policy 4.19 / Tenure Policy

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel - Stacia Boden
• Office of Civil Rights, Title IX & ADA Compliance - Courtney McHenry
• Office of Student Accommodations and Testing - Isabel Medina Kaiser
• Academic Affairs - Linnea GlenMaye
• Office of Student Engagement - Gabriel Fonseca
• Faculty Senate - Jolynn Dowling (shared)
• Staff Senate - Jason Bosch (shared)

Owner Of Policy Request For Questions:

Stacia Boden, General Counsel

Initiating Authority:

General Counsel.

Summary of Policy or Policy Change:

Policy maintenance to update Links and add revision dates sections.

Applicable Laws or Authority (if any):

N/A

The following University Stakeholders were included:

• General Counsel鈥檚 Office: Stacia Boden

Date Policy Request:

Oct. 3, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Policy maintenance to update position titles and add revision dates sections.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Human Resources 鈥� Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden

Initiating Authority:

General Counsel.

Summary of Policy or Policy Change:

Policy maintenance to update Links and add revision dates sections.

The following University Stakeholders were included:

• General Counsel鈥檚 Office 鈥� Stacia Boden

Date Policy Request:

Oct. 3, 2023

Initiating Authority:

General Counsel

Reason Or Need For Policy / Summary Of Changes Made To Existing Policy:

Policy maintenance to update position titles and add revision dates sections.

The Following University Stakeholders Were Included In The Review And Approval Of This Policy Draft / Revision:

• Office of the General Counsel
• Human Resources 鈥� Vicki Whisenhant

Owner Of Policy Request For Questions:

Stacia Boden