January 9, 2020
Agenda Minutes Meeting Materials
April 2, 2020
Agenda Minutes Meeting Materials
July 31, 2020
Agenda Minutes Meeting Materials
September 24, 2020
Agenda Minutes Meeting Materials
Board of Trustees Meeting
Thursday, January 9, 2020
黑洞社区 OLD TOWN, 213 N. Mead, 8:00 AM, Rm A102
Agenda
I. APPROVAL OF MINUTES, SEPTEMBER 20, 2019 - HARTER
II. FINANCE AND AUDIT REPORT - NORTON
- UPDATES TO 黑洞社区 BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- POOLED INVESTMENT RETURNS
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) 鈥� REVENUE & EXPENDITURES
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FINANCIAL PLAN REVIEW 鈥� BRUUN
IV. WOODMAN BUILDING EXPENSES 鈥� SCHLAPP/BRUUN
V. UNIVERSITY UPDATE - SCHLAPP
VI. TOUR
VII. OPTIONAL 鈥� BRAND AWARENESS DISCUSSION 鈥� MISTY BRUCKNER
FINANCE & AUDIT COMMITTEE
(Joe Norton, Laurie Labarca, Keith Stevens, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush, Tom Winters, Vernell Jackson, Nancy McCarthy Snyder, Sheryl Wohlford)
NOMINATING COMMITTEE
(Sheryl Wohlford, Joe Norton, Tom Winters, Nancy McCarthy Snyder, Pierre Harter)
Upcoming BOT Meeting Dates
Thursday, April 2, 2020 鈥� EEB, Rm 164
Thursday, July 9, 2020 鈥� EEB, Rm 164
Friday, September 17, 2020 鈥� EEB, Rm 164
Board of Trustees Meeting
Thursday, January 9, 2020
黑洞社区 OLD TOWN, 213 N. Mead, 8:00 AM, Rm A102
In attendance were board members Pierre Harter, Tom Winters, Joe Norton, Vernell Jackson, Steve Packebush, Sheryl Wohlford, Laurie Labarca, Nancy McCarthy Snyder and Keith Stevens. Also present were Andy Schlapp, Susan Johnson, Troy Bruun, Mert Buckley, and a representative from The Sunflower.
Approval of Minutes
Harter started the meeting at 8:00 am. Jackson made a motion to approve the minutes from the September 20, 2019 meeting. Wohlford seconded and the motion passed.
Finance and Audit Report
Norton asked Bruun to review the finance reports including the campus development fund and financial plan. Norton said a Foundation representative will be at the April 2020 meeting to discuss the investment strategy for the BOT funds and the Gore fund (which is invested separately) and asked that Johnson send out the material ahead of the meeting for the committee to review and comment. Norton motioned to receive the financial reports, Winters seconded and the motion passed.
Woodman Expenses
Schlapp reviewed and discussed the request for funds for restroom maintenance and improvements at Woodman Alumni Center with the board members. Winters motioned to approve an allocation of $25,000 for the base bid and up to $32,500 pending review and approval of additional requested finishes and fixtures by Packebush. Labarca seconded and the motion passed. Schlapp also stated he will meet with the Center for Management Development about their lease agreement and report back at next meeting.
University Update
Schlapp discussed the opening of the YMCA which will help bring the community to campus. Parking at the YMCA was discussed. The YMCA parking lot will be for off-campus visitors from 7 a.m.-5 p.m. weekdays. Students, faculty and staff can park at the Y any other time outside of those hours. This allows a balance that encourages community members to come to the YMCA and enjoy the rest of our campus and services at nearby Braeburn Square. Parking rules are subject to change, however, as usage for the YMCA is determined. Students utilizing the Student Wellness Center may park in designated spaces. Once the urgent care center is open, there will also be designated spots for visitors. Fuzzy鈥檚 Taco is offering a shuttle bus service before and after Men鈥檚 basketball games. Dr. Jay Golden will be on campus starting January 14, 2020 and he has a bold vision for 黑洞社区.
A tour of the 黑洞社区 Old Town facility and participation in a 黑洞社区 Brand survey was offered to the board following the meeting. Harter adjourned the meeting at 9:36 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meeting
Thursday, April 2, 2020
Zoom Remote Meeting, 8:00 AM
AGENDA
I. APPROVAL OF MINUTES, JANUARY 9, 2020 - HARTER
II. FINANCE AND AUDIT REPORT - NORTON
- UPDATES TO 黑洞社区 BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- UPDATE ON POOLED INVESTMENT RETURNS - FOUNDATION
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) 鈥� REVENUE & EXPENDITURES
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FINANCIAL PLAN REVIEW 鈥� BRUUN
IV. FY2021 MILL LEVY BUDGET REVIEW & APPROVAL - BRUUN
V. NATIONAL INSTITUTE FOR DIGITAL TRANSFORMATION DISCUSSION - SCHLAPP
VI. CAMPUS UPDATE - GOLDEN
VII. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Joe Norton, Laurie Labarca, Keith Stevens, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush, Tom Winters, Vernell Jackson, Nancy McCarthy Snyder, Sheryl Wohlford)
NOMINATING COMMITTEE
(Sheryl Wohlford, Joe Norton, Tom Winters, Nancy McCarthy Snyder, Pierre Harter)
Upcoming BOT Meeting Dates
Thursday, July 9, 2020 鈥� JBC, Rm 164
Thursday, September 24, 2020 鈥� JBC, Rm 164
Board of Trustees Meeting
Board Meeting
Thursday, April 2, 2020, 8:00 am
Zoom Remote Meeting
Minutes
In attendance were board members Pierre Harter, Tom Winters, Joe Norton, Vernell Jackson, Steve Packebush, Sheryl Wohlford, Laurie Labarca, Nancy McCarthy Snyder and Keith Stevens. Also present were Andy Schlapp, Susan Johnson, Troy Bruun, Werner Golling, Lou Heldman, John Tomblin, Jay Golden, Mert Buckley, and Paul Sullentrop.
Approval of Minutes
Harter started the meeting at 8:00 am. Stevens made a motion to approve the minutes from the January 9, 2020 meeting. Wohlford seconded and the motion passed.
Finance and Audit Report
Norton asked Bruun to review the finance and audit reports. Norton asked for a Foundation representative to attend the July 2020 meeting to discuss the investment strategy for the BOT funds and the Gore fund. Schlapp continues to be in conversations with the Center for Management Development about their lease agreement. Norton motioned to receive the financial reports, McCarthy Snyder seconded and the motion passed.
Campus Development Report
Bruun reviewed the campus development financial plan. Schlapp discussed the restroom renovation at the Woodman building, they are reviewing bids for the project. Packebush will review and approve of additional requested finishes and fixtures as agreed upon in the January meeting. Packebush motioned to receive the financial reports and Labarca seconded, the motion passed.
FY2021 Mill Levy Budget Review & Approval
Bruun reviewed the FY2021Mill Levy Budget, Schlapp and Dr. Golden will be visiting with the County and City leaders about the budget in June. Wohlford motioned to receive the budget, Packebush seconded and the motion passed.
National Institute for Digital Transformation Discussion
Schlapp led the discussion about the need to diversity the economy and a way to attract new innovative companies to move to Kansas. The BOT has been asked to invest in a lab in the building, which will provide an opportunity for 黑洞社区 students to have an applied learning experience. Norton asked for more information on the project before the board makes a decision. The Finance and Audit committee will evaluate and bring for further consideration at next BOT meeting. Labarca made a motion that the BOT is interested in providing support for this project and will wait for additional detail to make final decision at July meeting. Packebush seconded and the motion passed.
Open Records Discussion
Buckley stated the BOT currently does not have an Open Records Policy, he would like to create one that mirrors the university鈥檚 and have it for review at the July meeting.
Campus Update
Golden provided an update stating that on his 90th day he had to close campus due to the COVID-19 situation and 黑洞社区 classes have been moved to on-line format. Fewer than 100 students are living in the residence halls. Research continues, especially in health areas, 黑洞社区 was a collection point for Personal Protective Equipment for the county. 黑洞社区 hopes to start up again in the fall with new protocols, with a focus on research and community engagement and is reaching out to community leaders to get their input as we develop a new marketing brand for the next decade. KBOR approved the request to tear down Cessna Stadium to rebuild for new athletic programs.
Harter ended the meeting at 8:58 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meeting
Friday, July 31, 2020, 8:00 AM
Zoom Remote Meeting
AGENDA
I. APPROVAL OF MINUTES, APRIL 2, 2020 鈥揌ARTER
II. FINANCE AND AUDIT REPORT - HARTER
-UPDATES TO 黑洞社区 BOT ENDOWED FUNDS-BARRETT
-HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND-BARRETT
-POOLED INVESTMENT RETURNS-BARRETT
-MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES-BRUUN
-OPERATING BUDGET (BOT UNRESTRICTED) 鈥� REVENUE & EXPENDITURES-BRUUN
-BOT AUDIT UPDATE-BRUUN
-NIDT FUNDING -HARTER
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
-FUND & FINANCIAL PLAN REVIEW 鈥� BRUUN
-WOODMAN REMODEL PROJECT UPDATE -PACKEBUSH
IV. DISCUSSION ABOUT OFFICERS AND COMMITTEES - HARTER
V. KORA POLICY 鈥� BUCKLEY
VI. UNIVERSITY UPDATE 鈥� GOLDEN
-CITY/COUNTY MILL LEVY BUDGET VISITS
VII. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Laurie Labarca, Keith Stevens, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush, Tom Winters, Nancy McCarthy Snyder)
NOMINATING COMMITTEE
(Tom Winters, Nancy McCarthy Snyder, Pierre Harter)
Upcoming BOT Meeting Dates
Thursday, September 24, 2020 鈥� 8 am, TBD location
Board of Trustees Meeting
Friday, July 31, 2020, 8:00 AM
Zoom Remote Meeting
Minutes
In attendance were board members Pierre Harter, Tom Winters, Dan Rouser, Steve Packebush, Connie Dietz, Laurie Labarca, Nancy McCarthy Snyder and Keith Stevens. Also present were Andy Schlapp, Susan Johnson, Troy Bruun, Werner Golling, Susan Barrett, Jay Golden, Mert Buckley, and Hamilton Lee from Cambridge Associates and Dawn Tatum with Perry Winter from Commerce Trust Company. Absent Vernell Jackson.
Approval of Minutes
Harter started the meeting at 8:02 am. Harter made a motion to approve the minutes from the April 2, 2020 meeting, Labarca seconded and the motion passed. Harter thanked Joe Norton and Sheryl Wohlford for their years of service to the Board of Trustees and welcomed new members Connie Dietz and Dan Rouser.
Finance and Audit Report
Harter asked Susan Barrett from the Foundation to introduce the representatives to discuss the investment strategy for the BoT funds and the Gore fund. Hamilton Lee from Cambridge Associates reviewed a detailed report and stated their performance objective was to outperform spending plus inflation and to meet the target of 5.65%. Dawn Tatum from Commerce Trust Company discussed the history of the Gore scholarship trust and had Perry Winter review the report.
Schlapp discussed the quasi-endowed fund which is lease income created to fund maintenance projects at Woodman Alumni Center and other BoT projects.
Brunn updated the board on the mill levy budget and said the audit by BKD will be complete in September and the board will review and accept the audit at the next meeting Sept. 24. Harter motioned to receive the financial reports, McCarthy Snyder asked for a correction to the spelling of her name on May 6 meeting minutes, Labarca seconded and the motion passed.
Harter discussed the National Institute for Digital Transformation building funding commitment by the 黑洞社区 Board of Trustees. He stated the Finance and Audit committee met on May 6 and June 25 to discuss and evaluate this commitment and agreed to make a motion to the full board. The motion from the June 25 meeting was that the committee report to the BoT that sufficient funds are planned to be available to the BoT to make an approximate $532,000 annual financial commitment to the University for the NIDT project and not adversely affect the financial soundness of the BoT in future years, should the BoT determine it advisable to proceed with such an agreement.
The full board discussed this commitment at length. Golden discussed his vision for the university - to create a student experience that includes access, affordability and applied learning opportunities. His other goals include growing the economy and creating jobs, improving the quality of life by improving health, income and education disparities. He believes the NIDT project will allow this to happen and is very
excited for our students. The BoT discussed that it is not deciding on whether it would be a new building or an upgrade to an existing building, that is the university鈥檚 decision and had already been decided by the university after much discussion. A motion was made by Winters for BoT to provide funding for the National Institute of Digital Transformation in the amount of $532,000 starting in FY22 for 30 years, the details of which would be provided for in an MOU (Memorandum of Understanding), Labarca seconded. Labarca, Winters, Harter, Dietz, Packebush supported the motion, Rouser & Stevens opposed, and McCarthy Snyder abstained, Jackson was absent. The motion passed. Rouser added documentation about his decision for the record as an attachment to the minutes.
Campus Development Report
Bruun reviewed the campus development report and financial plan. Packebush reviewed the bathroom upgrades with representatives from Woodman and recommended the BoT provide no more than $95,000 to renovate the three sets of restrooms at the Woodman Alumni Center Building and bring all of them, including the basement restrooms, up to ADA standards with reasonable fixtures and finishes. McCarthy Snyder moved, Harter seconded, and the motion passed. Harter asked for a motion to receive the financial reports and campus development reports, Labarca moved and Dietz seconded, the motion passed.
Discussion about Officers and Committees
Schlapp discussed the history and development of committees of the 黑洞社区 Board of Trustees, the only committee that is required per the by-laws is the Finance and Audit Committee. Harter asked for discussion, it was decided each member would notify Harter of which committees he or she would like to be on prior to the September 24, 2020 meeting, the first 30-60 minutes of the Sept 24th meeting would be the nominating committee meeting and any member could attend if they wanted, but only nominating committee members are required.
KORA Policy
Buckley created a written policy for the BoT which essentially mirrors the 黑洞社区 policy. Previously the BoT had been following 黑洞社区 policy. Andy Schlapp was selected to be the custodian and receive the requests for records. Stevens made a motion to adopt the 黑洞社区 BoT Open Records Policy with Andy Schlapp as the custodian, Labarca seconded and the motion passed.
University Update
Schlapp said the city/county mill levy meetings were very positive and both groups were happy with Wichita State鈥檚 initiatives and partnership.
Harter ended the meeting at 11:07 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meeting
Thursday, September 24, 2020, 8:00 AM
Zoom Remote Meeting
Agenda
I. BOT AUDIT 鈥� BRUUN & BKD
II. NOMINATING COMMITTEE
- APPROVAL OF MEETING MINUTES, July 9 & September 9, 2019 鈥揌ARTER
- NOMINATION & VOTE OF SLATE OF OFFICERS FOR FY21 - HARTER
- BOARD OF TRUSTEES AWARD
- BOT REPRESENTATIVE TO WICHITA STATE INNOVATION ALLIANCE
III. APPROVAL OF BOARD MEETING MINUTES, July 21, 2020 鈥� HARTER
IV. PRESENTATION BY DR. GOLDEN 鈥� VISION FOR UNIVERSITY
V. FINANCE AND AUDIT REPORT - HARTER
- UPDATES TO 黑洞社区 BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- POOLED INVESTMENT RETURNS
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) 鈥� REVENUE & EXPENDITURES
VI. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FUND & FINANCIAL PLAN REVIEW 鈥� BRUUN
VII. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Pierre Harter (Chair), Laurie Labarca, Nancy McCarthy Snyder)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush (Chair), Connie Dietz, Dan Rouser)
NOMINATING COMMITTEE
(Tom Winters (Chair), Keith Stevens, Vernell Jackson)
Upcoming BOT Meeting Dates
Thursday, January 7, 2021
Thursday, April 4, 2021
Thursday, July 8, 2021
Thursday, September 23, 2021
Board of Trustees Meeting
Thursday, September 24, 2020, 8:00 AM
Zoom Remote Meeting
Minutes
In attendance were Tom Winters, Pierre Harter, Laurie Labarca, Nancy McCarthy Snyder, Steve Packebush, Connie Dietz, Dan Rouser, Keith Stevens and Vernell Jackson. Also in attendance were Andy Schlapp, Dr. Jay Golden, Troy Bruun, Teresa Moore, Werner Golling, Mert Buckley, Susan Johnson and Teresa Seymour (BKD).
BOT Audit
Bruun introduced Teresa Moore, 黑洞社区 accountant for the board, then introduced Teresa Seymour from BKD. Seymour reviewed the draft 2020 audit and management letter with the board, stating they will issue a clean audit. Harter moved, Labarca seconded that the board would recess into Executive Session to discuss the financial affairs of the Board with the accountants relating to the audit report. The open meeting resumed at 8:30 am and no action was taken. McCarthy Snyder motioned to approve the audit, Dietz seconded and the motion passed.
Nominating Committee
Winters led the discussion for the nominating committee, which is recorded in the Nominating Committee minutes.
Approval of Board Meeting Minutes
Labarca moved to approve the minutes from the July 21, 2020 meeting, Winters seconded and the motion passed.
Presentation by Dr. Golden
Dr. Golden gave an update of his initiatives for Wichita State which include diversifying
the economy with the Smart Factory, National Institute for Digital Transformation,
Health/Bioengineering Research Campus partnering with University of Kansas and explained
the Presidents Convergence Sciences Initiatives. He
invited the board to attend the upcoming presentation of the University Village@黑洞社区
community initiative. He also discussed the microenterprise program including venture
funding and the creation of a 黑洞社区 network with surrounding community colleges to share
programs.
Finance & Audit Report/Campus Development Report
Bruun reviewed the financial reports with the board. Harter made a motion to receive
the reports, Labarca
seconded the motion passed.
As May Arise
Labarca moved to adjourn the meeting at 9:45 am, Dietz seconded.
Respectfully submitted,
Susan Johnson
Assistant Secretary