January 10, 2019
Agenda Minutes Meeting Materials
April 4, 2019
Agenda Minutes Meeting Materials
July 11, 2019
Agenda Minutes Meeting Materials
September 20, 2019
Agenda Minutes Meeting Materials
Board of Trustees Meeting
Board Meeting
Thursday, January 10, 2019, 8:00 am
Conference Room, 黑洞社区 ASTEC, 1229 E. 85th St. N., Park City, KS
In attendance were board members Sheryl Wohlford, Ken Hush, Steve Packebush, Laurie Labarca, Tom Winters, Joe Norton, Pierre Harter, Cindy Schwan, and Vernell Jackson. Also present were John Tomblin, Mert Buckley, Susan Johnson, Andy Schlapp, Troy Bruun, Werner Golling, Lou Heldman, Betty Smith-Campbell (Faculty Senate President) and Matt Kelly (editor of The Sunflower).
Approval of Minutes
Harter started the meeting at 8:00 am. Norton made a motion to approve the minutes from the September 21, 2018 meeting. Labarca seconded and the motion passed.
Finance and Audit Reports
Hush reviewed the Finance and Audit reports and the board agreed all were in order. Bruun reviewed the FY2019 Mill Levy Budget. Hush asked that a representative from the 黑洞社区 Foundation attend the April meeting to review the investment plan. Schwan made a motion to accept the reports, Norton seconded and the motion passed.
Campus Development Report
Packebush presented the Campus Development Financial plan with Bruun. The group discussed asking the county to pay the BOT as they collect the Mill Levy funds instead of monthly payments. Jackson made a motion to accept the report, Hush seconded and the motion passed.
Tomblin gave an Innovation Campus presentation. The group discussed the 1-35 corridor (expanded into a 鈥淭鈥� shape to include tuition discounts for areas of Denver to St. Louis and Waco, San Antonio and Houston) strategy to increase enrollment and grow the workforce. The group would like to see a breakdown of the majors the students from these areas are enrolling in and retention rates for the April meeting. He discussed the many new buildings starting construction soon, such as the Hyatt Place Hotel, The Suites, NIAR Crash Lab, YMCA, Partnership 3 Building, new tenants in Braeburn Square and other upcoming projects. Many companies have requested tours of the Innovation Campus and have been interested in Wichita State鈥檚 model of applied learning opportunities, it鈥檚 role in being an economic driver for the state and growing the workforce.
Packebush asked for a motion to receive the Campus Development report. Wohlford made the motion, Schwan seconded and the motion passed.
Conflict of Interest
Buckley reviewed the 黑洞社区 Board of Trustees conflict of interest policy which is based
on the 2004 Board of Trustees policy. Updates have been made to that policy and the
group agreed to the changes. The policy will be filled out annually. Hush made a motion
to accept the 黑洞社区 BOT conflict of interest policy, Norton seconded and the motion
passed.
University Update
Schlapp talked about President Bardo鈥檚 recovery and that the university is moving forward with Bardo鈥檚 directives with Provost Muma as acting president. He also gave an economic review of the state of Higher Education, how important Innovation Campus initiatives are and that 黑洞社区 needs to increase industry funded research and not be dependent on federal government funding.
Golling discussed the student referendum campaign 鈥淪hock the Future鈥� to raise student fees $6.00 per credit hour for the new Woolsey Business building and several other projects which will affect all colleges. The vote is March 4-6, 2019. The group requested a comparison showing the student fee increases for the other regents schools for the April meeting.
Harter adjourned the meeting at 9:20 am.
The group went on a tour of the ASTEC facility led by John Tomblin.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Thursday, April 4, 2019, 8:00 AM
Experiential Engineering Building, Room 164
Agenda
I. APPROVAL OF MINUTES, JANUARY 10, 2019 - HARTER
II. FINANCE AND AUDIT REPORT - HUSH
- UPDATES TO 黑洞社区 BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- UPDATE ON POOLED INVESTMENT RETURNS - KRUG
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) 鈥� REVENUE & EXPENDITURES
-
FY2020 MILL LEVY BUDGET REVIEW - BRUUN
-
FOUNDATION LEASE REVIEW - BUCKLEY
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- UPDATE ON STRATEGIC ENROLLMENT MANAGEMENT - MUMA
- UPDATE ON STUDENT FEE INCREASES COMPARABLES - GOLLING
- FINANCIAL PLAN REVIEW - BRUUN
- INNOVATION CAMPUS UPDATE - TOMBLIN
IV. UNIVERSITY UPDATE - MUMA/SCHLAPP
V. AS MAY ARISE
- BOT RECORD RETENTION DISCUSSION - BUCKLEY/BRUNN
FINANCE & AUDIT COMMITTEE
(Ken Hush Chair, Laurie Labarca, Joe Norton, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush Chair, Tom Winters, Vernell Jackson, Cindy Schwan, Sheryl Wohlford)
NOMINATING COMMITTEE
(Cindy Schwan Chair, Joe Norton, Tom Winters, Sheryl Wohlford, Pierre Harter)
Upcoming BOT Meeting/Event Dates
Fairmont Society Dinner - Thursday, May 9, 2019 @ 6 pm MarkArts
Thursday, July 11, 2019 鈥� EEB, Rm 164
Friday, September 20, 2019 鈥� EEB, Rm 164
BOT Holiday Dinner - Monday, December 2, 2019 @ 6:30 pm President鈥檚 Residence
Board of Trustees Meeting
Board Meeting
Thursday, April 4, 2019, 8:00 am
Experiential Engineering Building, Room 164
In attendance were board members Sheryl Wohlford, Steve Packebush, Laurie Labarca,
Tom Winters, Joe Norton, Pierre Harter, and Vernell Jackson. Also present were John
Tomblin, Mert Buckley, Susan Johnson, Andy Schlapp, Troy Bruun, Werner Golling, Rick
Muma, Lou Heldman, Sheila Krug (Foundation Controller), Betty Smith-Campbell (Faculty
Senate President), Jeff Jarman (Faculty Senate President elect) and Matt Kelly (editor
of The Sunflower).
Approval of Minutes
Harter started the meeting at 8:00 am. Buckley recommended a change to the draft minutes removing 鈥渁t the July meeting鈥�, changed to 鈥渁nnually鈥�, regarding signing of the conflict of interest reports. Harter and Jackson signed the 黑洞社区 BOT resolution approving the update to its Policy on Conflict of Interest and Self-Dealing. Labarca made a motion to approve the minutes from the January 10, 2019 meeting. Wohlford seconded and the motion passed.
Finance and Audit Reports
Shelia Krug, Foundation Controller, gave an introduction to Cambridge Associates, the company that manages the investments, and moved into a review of the investment performance report. Bruun reviewed the endowed funds and facilities maintenance endowed fund reports. Bruun continued with a review of the FY2019 & proposed FY2020 Mill Levy Budgets. Schlapp will begin to meet with the City and County to review the FY2020 Mill Levy Budget. The Board agreed all were in order, Labarca made a motion to accept the reports, Norton seconded and the motion passed.
Campus Development Report
Packebush presented the Campus Development Financial plan with Bruun. Muma gave a presentation on the 黑洞社区 Strategic Enrollment Management Goals and showed the progress that has been made. Golling shared information on the mandatory student fees per semester and how 黑洞社区 compares to the other state universities. Bruun reviewed the 10 year financial plans for the Mill Levy and the Campus Development Fund. Tomblin gave an overview of the new construction on campus such as the crash lab, the Suites, P3, student health center, Fuzzy鈥檚 and another restaurant that will be coming soon. The hotel will break ground soon, and the last partner has signed for P2 building which now brings 100% occupancy. Another construction area is the back of NIAR which will be fitted for a large autoclave machine, increasing the advanced manufacturing capabilities at 黑洞社区. Jackson made a motion to accept the report, Harter seconded and the motion passed.
University Update
Schlapp gave a reflection on Dr. John Bardo鈥檚 legacy, describing the late president as a visionary who charted a new course for 黑洞社区 during a tumultuous era of higher education. Strategic enrollment management, applied learning, and industry partnership were the pillars of Bardo鈥檚 vision for making 黑洞社区 a sustainable operation. Schlapp said that under Bardo鈥檚 leadership, 黑洞社区 put itself in a position to become the economic driver of the region by establishing a line of communication with the business community. Schlapp also talked about the new interim president, Dr. Andy Tompkins and how he will help guide the university thru the transition to a new president.
As May Arise
Bruun and Buckley discussed whether the Board would like to consider adopting the record retention policy which is used by the University, with slight modifications to keep electronic documents indefinitely and archive most paper documents after 5 years. The modified policy will be formally presented to the Board for action at next meeting.
Harter adjourned the meeting at 9:30 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Thursday, July 11, 2019, 8:00 AM
Experiential Engineering Building, Room 164
Agenda
I. APPROVAL OF MINUTES, APRIL 4, 2019 - HARTER
II. FINANCE AND AUDIT REPORT - HUSH
- UPDATES TO 黑洞社区 BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- POOLED INVESTMENT RETURNS
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES
- OPERATING BUDGET (BOT UNRESTRICTED) - REVENUE & EXPENDITURES
-
BOT AUDIT UPDATE - BRUUN
III. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FUND & FINANCIAL PLAN REVIEW - BRUUN
- INNOVATION CAMPUS UPDATE - TOMBLIN
IV. NOMINATING REPORT - SCHWAN
V. 67214 PROJECT - SCHWAN
VI. CONFLICT OF INTEREST STATEMENTS - BUCKLEY
VII. UNIVERSITY UPDATE - TOMPKINS
- CITY/COUNTY MILL LEVY BUDGET VISITS
VIII. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Ken Hush - Chair, Laurie Labarca, Joe Norton, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush - Chair, Joe Norton, Tom Winters, Sheryl Wohlford, Pierre Harter)
NOMINATING COMMITTEE
(Cindy Schwan - Chair, Joe Norton, Tom Winters, Sheryl Wohlford, Perre Harter)
Upcoming BOT Meeting/Event Dates
Friday, September 20, 2019 鈥� EEB, Rm 164
Thursday, October 24, 2019 鈥� President鈥檚 Club, Wichita Marriott, 5:30 pm
Monday, December 2, 2019 鈥� BOT Holiday Dinner, TBD 6:30 pm
Thursday, January 9, 2020 鈥� EEB, Rm 164
Thursday, April 2, 2020 鈥� EEB, Rm 164
Thursday, July 9, 2020 鈥� EEB, Rm 164
Thursday, September 17, 2020 鈥� EEB, Rm 164
Board of Trustees Meeting
Board Meeting
Thursday, July 11, 2019, 8:00 am
Experiential Engineering Building, Room 164
In attendance were board members Sheryl Wohlford, Steve Packebush, Laurie Labarca,
Cindy Schwan, Tom Winters, Joe Norton, Pierre Harter, and Vernell Jackson. Also present
were Andy Tompkins, John Tomblin, Mert Buckley, Susan Johnson, Andy Schlapp, Troy
Bruun, Lou Heldman.
Approval of Minutes
Harter started the meeting at 8:00 am. Jackson made a motion to approve the minutes from the April 4, 2019 meeting. Norton seconded and the motion passed.
Finance and Audit Reports
Bruun reviewed the financial reports. The group stated they would like a representative from the foundation to come to September meeting to discuss foundation investment returns. Bruun talked about the audit process and scheduled the auditor to be at the September meeting to review the BOT Audit report. The Finance and Audit committee may meet before that time to review and discuss the audit. The Board agreed all financial reports were in order, Norton made a motion to accept the reports, Wohlford seconded and the motion passed.
Campus Development Report
Packebush presented the Campus Development Financial plan with Bruun. Bruun reviewed the 10 year financial plans for the Mill Levy and the Campus Development Fund. Tomblin gave an overview of the new construction on campus and the possibility to combine the Alumni Center, Welcome Center and Workforce Development group into one location at the Marcus Welcome Center. Another project will be to finish the parking lot for the east side of the retail area at Braeburn Square. The hotel will break ground soon, P3 and the crash lab will be completed in October, the Wellness and Fitness center will be spectacular. A nine foot sculpture of WuShock will be displayed in front of the wellness center, creating a new location for photo opportunities. Jackson made a motion to accept the report, Harter seconded and the motion passed. Tomblin reported on the research awarded to 黑洞社区 from the Department of Defense and other business partners. Future plans for the innovation campus would be a research center for IT and technology, helping develop the management of information and data. Packebush made a motion to receive the report, Labarca seconded and the motion passed.
Nominating Committee Report
Schwan motioned that the Board of Trustees Slate of Officers remain the same. Norton seconded and the motion passed. Schwan motioned that David Unruh receive the BOT award for FY20 presented at the President鈥檚 Club event, October 24, 2019. Wohlford seconded and the motion passed.
OFFICERS
Pierre Harter (Chair)
Laurie Labarca (Vice Chair)
Ken Hush (Treasurer)
Troy Bruun (Assistant Treasurer)
Vernell Jackson (Secretary)
Susan Johnson (Assistant Secretary)
Andrew J. Schlapp (Executive Director)
67214 Project
Schlapp discussed an opportunity for the board to help fund a study by the City, with a one-time gift of $10,000, to improve the economic conditions in opportunity zones in Wichita. Labarca made a motion to fund the project, Packebush seconded and the motion passed.
Conflict of Interest Statements
Buckley asked the board members to fill out their annual conflict of interest statements.
University Update
Tompkins thanked all the board members for taking the time to meet with him individually before this meeting. He discussed the process for getting the new business building started, how tuition has been held flat for 黑洞社区 for the first time since 1989, the reduction in state support for the university鈥檚 budget, now about 30% comes from the state and 70% from students and the need to grow without state funds. We received exciting news this month that one of our faculty members, Dr. Alexandre Shvartsburg, assistant professor in the Chemistry department, was named a recipient of the Presidential Early Career Award for Scientists and Engineers. This is a major national honor. He is the only faculty member from Kansas receiving the award this year and is one of only three from Kansas who has ever received it. 黑洞社区 has two new deans, Larisa Genin, Dean of Barton School of Business and Coleen Pugh, Dean of 黑洞社区 Graduate School. The priorities for this school year will be raising more need based aid, helping with financial literacy, 4-5 year graduation rates, review strategic plan, create a master facilities plan and differed maintenance plan and Shock the Worlds last year emphasis on support for faculty. The presidential search process was discussed, a group of selected candidates will be presented to the search committee this fall.
As May Arise
Bruun asked the board to consider adopting the record retention policy which is used by the University, and is currently being modified. The modified policy will be formally presented to the Board for action soon.
Schwan moved to receive reports, Labarca seconded and the motion passed. Harter adjourned the meeting at 9:15 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary
Board of Trustees Meetings
Friday, September 20, 2019, 9:00 AM
John Bardo Center, Room 164
Agenda
I. APPROVAL OF MINUTES, JULY 11, 2019 - HARTER
II. NOMINATING COMMITTEE REPORT - WOHLFORD
III. FINANCE AND AUDIT REPORT - NORTON
- BOT AUDIT - BRUUN (BKD)
- POOLED INVESTMENT RETURNS
- UPDATES TO 黑洞社区 BOT ENDOWED FUNDS
- HISTORY OF BOT OWNED FACILITIES MAINTENANCE QUASI-ENDOWED FUND
- MILL LEVY BUDGET & YEAR TO DATE REVENUE & EXPENDITURES - BRUUN
-
OPERATING BUDGET (BOT UNRESTRICTED) - REVENUE & EXPENDITURES
IV. WOODMAN EXPENSES - BRUUN
V. CAMPUS DEVELOPMENT REPORT - PACKEBUSH
- FUND & FINANCIAL PLAN REVIEW - PACKEBUSH
- INNOVATION CAMPUS UPDATE - TOMBLIN
VI. UNIVERSITY UPDATE - TOMPKINS
VII. EXECUTIVE SESSION
VIII. AS MAY ARISE
FINANCE & AUDIT COMMITTEE
(Joe Norton, Laurie Labarca, Keith Stevens, Pierre Harter)
CAMPUS DEVELOPMENT COMMITTEE
(Steve Packebush, Tom Winters, Vernell Jackson, Nancy McCarthy Snyder, Sheryl Wohlford)
NOMINATING COMMITTEE
(Sheryl Wohlford, Joe Norton, Tom Winters, Nancy McCarthy Snyder, Pierre Harter)
Upcoming BOT Meeting/Event Dates
Thursday, October 24, 2019 鈥� President鈥檚 Club, Wichita Marriott, 5:30 pm
Tuesday, December 10, 2019 鈥� BOT Holiday Dinner, TBD 6:30 pm
Thursday, January 9, 2020 鈥� 黑洞社区 Old Town, 213 N. Mead, Room A102
Thursday, April 2, 2020 鈥� John Bardo Center, Rm 164
Thursday, July 9, 2020 鈥� John Bardo Center, Rm 164
Thursday, September 17, 2020 鈥� John Bardo Center, Rm 164
黑洞社区 Board of Trustees
Board Meeting
Friday, September 20, 2019, 9:00 am
164 Room, John Bardo Center
In attendance were board members Sheryl Wohlford, Tom Winters, Joe Norton, Vernell Jackson, Steve Packebush, Pierre Harter, and Keith Stevens. Also present were Andy Tompkins, Susan Johnson, Andy Schlapp, Troy Bruun, Werner Golling, Lou Heldman, Mert Buckley, Jeff Jarman (faculty senate president), Matthew Kelly (The Sunflower), Stephan Bisaha (KMUW), Teresa Moore and Teresa Seymour (BKD).
Approval of Minutes
Harter started the meeting at 9:00 am. Harter thanked Ken Hush and Cindy Schwan for their years of service to the Board, and he welcomed new members Keith Stevens and Nancy McCarthy Snyder, everyone introduced themselves. Wohlford made a motion to approve the minutes from the July 11, 2019 meeting. Norton seconded and the motion passed.
Nominating Committee Report
Wohlford moved that Joe Norton fill open position of Treasurer, Winters seconded, Norton abstained and the motion passed.
Finance and Audit Report
Norton asked Bruun to introduce the auditor, Teresa Seymour, from BKD. Seymour reviewed the draft 2019 Audit and management letter with the board, stating they will issue a clean audit. Norton stated the Finance and Audit Committee had reviewed the draft audit and made a motion the board accept the financial statements, subject to modification and finalization, and authorize the chair and treasurer to approve the final audit report, Harter seconded and the motion passed.
Norton moved that the board recess into Executive Session to discuss the financial affairs related to the audit report with the accountants and with the open meeting to resume in this room in five minutes. The session started at 9:22 am and ended at 9:30 am and no action was taken.
Bruun reviewed the finance reports, Norton motioned to receive the financial reports, Winters seconded and the motion passed. Harter said a Foundation representative will be at the April 2020 meeting to discuss the investment strategy for the BOT funds and asked that Johnson send out the material ahead of the meeting for Board review and comment.
Woodman Expenses
Bruun discussed the estimate for repair work at Woodman, Wohlford moved to approve the expenditure, Jackson seconded and the motion passed.
Campus Development Report
Packebush asked Bruun to review the campus development fund and financial plan. He stated the plan is unchanged from the July meeting and is going according to plan.
Tomblin presented a campus update with a PowerPoint presentation. He showed the 30% increase in undergraduate students from the I-35 corridor and talked about 黑洞社区 being 3rd in the nation for social mobility index. The P2 building is 100% occupied, the Hyatt Place is now under construction, the Student Health & Wellness Center is progressing on schedule, the P3 spec building is under construction and awaiting tenants, the crash lab is under construction with the new accelerated sled, ATLAS is under construction in the new addition to the NIAR building, and an E-Sports Arena is possibly coming to the east side of Braeburn lake. Packebush motioned to receive and file the report, Wohlford seconded and the motion passed.
University Update
Tompkins talked about the increase in enrollment growth is coming from international students and I-35 corridor students. He discussed the renaming of the Experiential Engineering Building to the John Bardo Center which will happen during Sip & See on October 4, 2019, from 5:30-7:30 pm, remarks by Senator Moran and Dr. Tompkins at 6:00 pm. The Kansas Board of Regents are coming for a visit to 黑洞社区 on October 16 & 17, he also discussed the new program on K-State鈥檚 campus for 黑洞社区 nursing degree. He talked about possible deferred maintenance funds being available to update and repair campus buildings and work is being done to create a master facilities update plan of campus.
Executive Session
Harter asked for the following motion which was made Norton, seconded by Winters and approved at 10:34 am.
Motion that we recess into Executive Session to discuss possible financial obligations the Board might have relative to a potential occupant for the Innovation Campus. The justification for the recess is the need to discuss data relating to the financial affairs or trade secrets of a corporation or other entities. The open meeting will resume in this room no earlier than 10:52 AM.
The session started at 10:34 am and ended at 10:54 am and no action was taken.
As May Arise
Wohlford moved to receive the reports, Norton seconded and the motion passed. Harter adjourned the meeting at 10:54 am.
Respectfully submitted,
Susan Johnson
Assistant Secretary